Being a mompreneur in 2025 is no small feat. Between running a business, managing a household, and taking care of little ones, the juggle is real. I know firsthand how overwhelming it can feel when your to-do list never seems to end, and finding balance seems impossible. But here’s the good news—the right tools can make all the difference.
If you’ve ever wished for more hours in the day or a magic way to streamline your tasks, this article is for you. I’m sharing 10 must-have tools that will help you stay productive, reduce stress, and finally feel in control of your business and family life. These are the same tools that have helped me—and thousands of other moms—stay sane while growing a business from home.
Why the Right Tools Matter for Mompreneurs
Let’s be honest: as moms and entrepreneurs, we don’t have time to waste. Every minute counts, and using the right tools means:
- Less stress — Say goodbye to scrambling at the last minute.
- More productivity — Get more done in less time.
- Better balance — Free up time for what truly matters—your family.
The key is working smarter, not harder. With automation, organization, and smart planning, you’ll gain back precious time for both your business and your kids.
Now, let’s dive into the 10 essential tools every mompreneur should have in 2025.
Best productivity tools for mompreneurs in 2025
Notion — Your All-in-One Digital Brain
I used to have sticky notes everywhere, multiple notebooks, and a million open tabs. Then, I discovered Notion, and my life changed.
▹ Why You Need It: Organize everything—tasks, projects, content planning, and even personal notes—all in one place.
▹ Best Features: Kanban boards, calendars, to-do lists, and collaborative workspaces.
▹ How I Use It: I plan my weekly business tasks, keep track of content ideas, and even store recipes for meal planning!
Trello — Visual Project Management Made Easy
If you love seeing everything at a glance, Trello is a lifesaver.
▹ Why You Need It: A simple drag-and-drop system for organizing projects.
▹ Best Features: Task lists, deadlines, color coding, and integrations with Google Drive and Slack.
▹ How I Use It: I track all my content creation tasks, client work, and personal projects in one place.
Canva — Create Stunning Visuals in Minutes
Designing graphics used to stress me out—until I found Canva.
▹ Why You Need It: Easily create professional-looking social media posts, marketing materials, and even eBooks.
▹ Best Features: Thousands of templates, easy drag-and-drop design, and brand kits.
QuickBooks — Hassle-Free Finances
Keeping track of finances can be overwhelming, but QuickBooks makes it simple.
▹ Why You Need It: Track income, expenses, invoices, and even taxes effortlessly.
▹ Best Features: Automatic expense categorization, tax estimates, and financial reports.
▹ How I Use It: I check my finances weekly to ensure I’m on track with my budget and earnings.
Hootsuite — Schedule and Manage Social Media Like a Pro
Posting on social media every day? Ain’t nobody got time for that! That’s where Hootsuite comes in.
▹ Why You Need It: Schedule and automate your posts for Instagram, Facebook, and LinkedIn.
▹ Best Features: Content calendar, analytics, and bulk scheduling.
▹ How I Use It: I plan a week’s worth of content in one sitting, so I don’t have to think about it every day.
Zapier — Automate Your Workflows
If you find yourself doing the same repetitive tasks over and over, Zapier can save you HOURS.
▹ Why You Need It: Connect different apps to automate tasks.
▹ Best Features: Workflow automation, integrations with over 5,000 apps.
▹ How I Use It: I automate sending invoices, saving email attachments, and posting social media updates.
Cozi — The Ultimate Family Organizer
Running a business is one thing, but running a household too? Cozi keeps everything in check.
▹ Why You Need It: Share calendars, grocery lists, and to-do lists with your family.
▹ Best Features: Family scheduling, meal planning, and shared reminders.
▹ How I Use It: I track all the kids’ activities, meal plans, and doctor appointments in one app.
Google Workspace — The Productivity Powerhouse
Everything you need in one place—emails, docs, spreadsheets, and storage.
▹ Why You Need It: Collaborate on work, store important documents, and manage emails efficiently.
▹ Best Features: Google Drive, Google Docs, Gmail, and Calendar.
▹ How I Use It: I run my entire business from Google Drive, from content drafts to client invoices.
Todoist — Stay on Top of Your Daily Tasks
A simple to-do list can work wonders for productivity, and Todoist does it best.
▹ Why You Need It: Prioritize your tasks and never forget an important deadline.
▹ Best Features: Task scheduling, recurring reminders, and integrations.
▹ How I Use It: I plan my daily tasks each morning to stay focused and productive.
10. Calendly — No More Back-and-Forth Scheduling
Tired of wasting time scheduling meetings? Calendly makes it effortless.
▹ Why You Need It: Let clients or collaborators book meetings at available times.
▹ Best Features: Automated scheduling, time zone adjustments, and calendar sync.
▹ How I Use It: I use it to schedule discovery calls and collaborations without endless emails.
How to Choose the Best Tools for You
With so many options out there, it’s easy to feel overwhelmed. Trust me, I’ve been there—downloading every productivity app, signing up for all the platforms, and then realizing I wasn’t actually using half of them. The key is not to overload yourself but to choose wisely.
Here’s my approach:
✓ Start with 2-3 tools that solve your biggest struggles. Are you drowning in admin work? Try an automation tool like Zapier. Struggling to keep track of your daily tasks? A planner like Notion or Todoist can be a game-changer.
✓ Use free versions first. Before committing to a paid plan, test the free version. Most tools offer enough features to see if they fit your workflow.
✓ Stick with what works. The goal is to simplify, not complicate. If a tool isn’t making your life easier, let it go.
Why These Tools Will Change Your Life
Let’s be real—running a business while managing a family can feel impossible some days. That’s why choosing the right tools isn’t just about work—it’s about creating more space for yourself and your loved ones.
✨ Less stress — No more scrambling to find notes, missing deadlines, or feeling like you’re constantly behind. Everything is organized and under control.
✨ More efficiency — Instead of spending hours on repetitive tasks, you can automate, delegate, and focus on what truly moves the needle in your business.
✨ Better balance — Imagine closing your laptop at the end of the day knowing everything is handled. More time for your kids, your health, your happiness.
The right tools won’t do the work for you, but they will make the work easier. And that, mama, is how you build a business and a life you love.
In conclusion…
Being a mompreneur isn’t just about running a business—it’s about creating a life where you can be present for your family while still pursuing your dreams. And let’s be honest, that balance can feel impossible some days. Between client calls, meal preps, school runs, and trying to squeeze in a little self-care, it’s easy to feel stretched too thin.
That’s where the right tools come in. They’re not just productivity hacks; they’re lifesavers. They take tasks off your plate, organize the chaos, and help you focus on what really matters—whether that’s growing your business, spending quality time with your kids, or finally taking that 10-minute coffee break without guilt.
But remember: the best tools are the ones that work for you. You don’t need to use every new app or software out there. Start small, test what fits your needs, and build your own system over time. Your goal isn’t to be busy—it’s to be efficient, stress-free, and in control.
So, here’s my challenge for you: pick just one tool from this list and start using it today. Set it up, play around with it, and see how it helps. Small steps lead to big changes, and before you know it, you’ll have a workflow that finally feels manageable.
Because, mama, you deserve a business that thrives without sacrificing the moments that matter most. Now, go build that empire—on your terms.